The basic function of the Training and Facilities Manager is to coordinate agency-wide training, oversee facility operations, coordinate inspections and repairs, and oversee maintenance.

Responsibilities:

 Training

• Develop and maintain the Agency-wide training library, from in house video trainings to outside programs.
• In collaboration with Human Resources, develop curriculum for the Agency-wide orientation for new employees. Conduct all sessions as scheduled for incoming employees.
• Working with each Department, assist, as needed, in developing orientation and training for new staff, refresh staff and staff in transition.
• Coordinates the Succeed training platform for both voluntary and mandatory trainings for staff.
• Research new training programs to enhance and develop staff skillset.
• Maintain Agency training records for audit and regulatory requirements.
• Work with Human Resources in offering in-house management training to eligible staff or to seek out comparable programs outside of Tri-Valley.

Facilities Management

• Manages facility preventative maintenance work, inspections, repair, improvements, cleaning, trash pickup, shredding and other work related to the building.
• Supervises maintenance staff and provide internal work assignments.
• Coordinates work with appropriate contractors and services.
• Manages issues, repairs and problem-solving with agency phones, copiers, printers and fax machines.
• Coordinates work with IT manager, contractors and services. 
• Reviews and makes recommendations on related service contracts or leases.
• Provides coordination of agency van utilization and all other van-related tasks such as ongoing maintenance.
• Posts internal kitchen cleanup schedules.

Purchasing

• Acts as purchasing agent for printed custom materials and specialty items.
• Completes purchases of supplies for internal use as needed.
• Completes grant related purchasing as needed.

Administration

• Notarizes agency documents, as required.
• Fulfills supervisory responsibilities as specified in Performance Evaluation Guidelines.
• Maintains alarm call list and contractor contact list.
• Performs miscellaneous duties and assignments as directed by the Chief Executive Officer/HR/OPCOM.
• Maintains Organizational Chart for the agency.

Essential Functions/Qualifications

• Bachelor’s Degree preferred
• 1-3 years in a supervisory or management position.
• Communication skills with TV Directors, staff, contractors, municipal and state agencies.
• Software: Windows, Excel, Power Point, Outlook.